Delegate Practices & Procedures

Secondary ML Alumni* Post-secondary
The term “delegate” shall mean any member attending the National Leadership Conference. X X X X
Delegates shall abide by all conference rules. X X X X
Delegates shall stay at the approved hotel/motel during the conference. Participants residing
within a 20 mile radius of the conference site may be exempt from the policy at the discretion of the Director of Member Services & Events.
X X X
Delegates shall respect and abide by the authority delegated to the Executive
Committee, presiding officers, committee chairmen, and advisor or authorized representative of the aforementioned.
X X X X
Delegates shall attend all sessions and activities assigned unless engaged in some
specific assignment taking place at the same time.
X X X X
Delegates shall wear acceptable attire to all program activities as specified in the program. X X X X
Delegates shall not smoke in public while wearing the Business Professionals of America official blazer. X X X X
Illegal drugs, tobacco (including electronic forms of cigarettes), or alcohol in any form, shall not be
possessed or used by any delegate during official functions. Possession is defined as having on one’s person, in one’s belongings such as in a purse or in luggage, in one’s hotel/motel room, or having knowledge that illegal drugs, tobacco (including electronic forms of cigarettes), or alcohol are in one’s hotel/motel room or in another person’s possession.
X X X X
Identification badges shall be worn at all official functions. X X X X
Business Professionals of America shall, under no circumstances, approve or condone the use or
serving of alcoholic beverages by anyone during official functions on any premises contracted (i.e. hotel, convention center, etc.) This is in effect from the time the member leaves home until he/she returns home.
X X X X
Business Professionals of America shall, under no circumstances, approve or condone the use of
drugs in any form, except for medical purposes, by anyone at the NLC or any other national activity. This is in effect from the time the member leaves home until he/she returns home.
X X X X
Delegates violating or ignoring any of the rules will be subject to the actions of the Grievance Committee.
 This committee shall be composed of two national officers, two national Board of Trustees members, two local advisors, and the Executive Director.
X X X X
Spouses are allowed to attend conferences if they officially register as a special registrant. They shall not
 have membership privileges and shall abide by all conference rules.
X X X X
Delegates shall keep their adult advisors informed of their activities and whereabouts at all times. X X
Delegates shall not use their own cars or ride in cars belonging to others during the conference unless
accompanied by an authorized advisor.
X X
Non-registered individuals will not be allowed at Conference activities. X X X X
Whether at the conference site or in public places, Delegates shall conduct themselves in such a manner
 as to not bring reproach to the organization or to themselves.
X X X X
Curfew each night shall be midnight, and all delegates shall be in their rooms by curfew. X X
The approved hotel/motel shall assign certain rooms to male and female delegates. X X
Delegates will not be allowed in the rooms assigned to the opposite sex unless accompanied by in official
conference advisor.
X X
Delegates shall conduct themselves in a professional manner. X X X X
Delegates shall not participate or become involved in any way in the election process of the other divisions. X

When Alumni Division delegates serve or participate with any of its sister divisions at any official function, the Alumni delegates shall abide by the code of conduct established by that division(s).

* Source: Business Professionals of America Policies and Procedures Manual.

Revised July 21, 2013 Passed by the Board of Trustees March 15, 2010

Penalties for Breaking Code of Conduct

Secondary Division Delegates

  1. Expulsion from conference: any use or possession of drugs or alcohol, damage to property done intentionally, and gross violation of male and female room regulations.
  2. Disqualification from competition: violation of male and female room regulations.
  3. Elimination of recognition at Awards Ceremony: violation of curfew or any other portion of the Code of Conduct.

Post-secondary Division Delegates

  1. Expulsion from conference: any use or possession of drugs by anyone or any use or possession of alcohol by minors, or intentionally causing damage to property.
  2. Disqualification from competition: use of alcohol by those 21 and over at any NLC function.
  3. Elimination of recognition at Awards Ceremony: for a violation of any other pertinent portion of the Code of Conduct.


Non-Conference Activities

A full schedule of activities has been planned for all conference delegates. This year’s NLC has many conference-related activities planned to keep each delegate busy. Please plan non-conference activities around the scheduled conference activities.

Attendance Supervision Ratios/Student Travel

Attendance supervision is based on a ratio of ten (10) delegates to one (1) advisor/ chaperone at the Secondary level, seven (1) delegates to one (1) advisor/chaperone at the Middle School level, and fifteen (15) delegates to one (1) advisor/chaperone at the Post-secondary level. Students are not permitted to attend the NLC without an advisor or chaperone.

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